Self-billing: issuing an invoice for a supplier

In self-billing, you as the customer issue the invoice in the supplier's name and on their behalf (§ 72(6) of the Slovak VAT Act). This is useful, for example, when buying from small suppliers or paying commissions where you hold the invoicing details rather than the supplier.

You may issue an invoice for a supplier only under a prior written agreement in which the supplier agrees to a procedure for approving each invoice. In Vystav, this happens through a link: the supplier receives the invoice by email and accepts or rejects it.

Enable self-billing for the supplier

1. Open the supplier's contact and click Edit.
2. Under Self-billing, select We issue invoices for this supplier. This section appears only for a contact that is a supplier.
3. Enter the Date of the written agreement. You can add the contract number, for example, in the agreement note.
4. Save the contact.

Issue the invoice

1. Under Expenses or on the supplier detail, click Issue invoice for supplier.
2. Select the supplier and fill in the dates, items and the supplier's IBAN.
3. If the supplier's contact has an email address, select Send to supplier for approval and click Issue and send for approval. They receive a PDF and a link to accept or reject the invoice. Otherwise, click Issue invoice and send it for approval later from its detail.

• The invoice gets a number from its own SF sequence, such as SF20260001, to avoid clashes with the supplier's numbers.
• The invoice includes the Slovak wording “vyhotovenie faktúry odberateľom”, required by § 74(1)(j) of the Slovak VAT Act, and the date of your agreement.
• Vystav calculates VAT only if the supplier has a Slovak VAT ID. Otherwise, the invoice has no tax. It will not issue an invoice on behalf of a supplier with a foreign VAT ID.
• The invoice cannot predate the self-billing agreement.

Supplier approval

The invoice is recorded immediately among received invoices with the Awaiting approval status. It enters VAT reports only after the supplier accepts it through the link. A rejected invoice is cancelled and its number remains in the sequence so there is no gap in numbering.

An accountant can also issue an invoice for a supplier. An owner, administrator or user can send it for approval.