Your first invoice

Set up your company

After registering, complete three screens: Company, Address and bank, and Invoicing. Your company details appear on every document; you can change them later in Settings › , Company. Changes do not affect documents already issued.

1. Enter your company name or registration number (IČO) in Find my company in the register. Vystav fills in the registered name, legal form and registered office. The registration number is required; you cannot create a company without it.
2. Add your Slovak tax number (DIČ). Vystav also uses it to identify your company for e-invoices. If you are VAT registered, select I am VAT registered and enter your VAT ID (IČ DPH).
3. Check your address and enter the IBAN to which customers should pay.
4. Set the payment term, currency and numbering pattern. To explore Vystav with data first, select Sample data; you can delete all of it together in Settings › , Data.
5. Click Finish setup.

A new company gets a free 14-day trial of the Vystav plan, without a card. If you do not choose a subscription afterwards, it moves to the Free plan with 10 documents a month, and the documents you issued remain available.

Issue an invoice

1. Click New invoice in the top bar. Vystav assigns an invoice number only when you issue it.
2. Start typing the customer's name under Customer. You can create a new customer directly in the invoice and fill in their details from the company register.
3. Add the items: description, quantity, unit and unit price. VAT-registered businesses also choose a VAT rate; if your prices include tax, select I enter item prices including VAT.
4. Check the issue date, supply date, due date, payment method and bank account.
5. Click Issue invoice. Until then, the invoice is a draft that saves automatically.

Before issuing the invoice, Vystav checks the particulars required by the Slovak VAT Act, Accounting Act and Commercial Code. A missing required detail or something the law prohibits stops issuance, and Vystav tells you what to correct: for example, a missing VAT ID for a VAT-registered business, an item without a name, a VAT rate not valid on the supply date, or a cash payment above €5,000. It only reminds you about less serious issues, such as a missing customer address or payment terms longer than 60 days.

After issuing

• Send by email sends the invoice to the customer with the PDF attached. The subject and text are filled in from the template you can edit in Settings › , Emails.
• PDF opens the invoice for downloading or printing. If Show payment QR code (PAY by square) is enabled in Settings › , Company, the invoice includes a QR code the customer can use to pay in their mobile banking app.
• Share by link creates a link to the invoice that is valid for 60 days.
• Record payment records a payment. You can match payments from a statement together; see Matching bank payments.
• Duplicate prepares a new draft with the same customer and items.

You cannot edit an issued invoice. Correct a mistake with a credit note or corrective invoice.